Tempo Team is looking for a Management assistant for a society located at the Brussels-North railway station.
Description de la fonction
Description of the job :
- You will assist the Product Manager, the Project Managers and all the employees of the department URBAN Buildings in Brussels with project related issues. URBAN - Buildings projects are mainly building related projects. - You work within a multidisciplinary international engineering & consultancy company - You are responsible for managing, scheduling, and organising meetings and travels as well as preparing, reproducing and archiving documents for the team; - You handle all assistant tasks in an autonomous way (text processing, handling of documents such as meeting reports, technical notes, e-mail, ...); - You are responsible for organizing events, video-conferences, ensuring in-out telephone communications and welcoming external visitors; - You are responsible for the layout of all outgoing documents (letters, reports, tenders..) - You are responsible for the follow up of the workload sheets of all employers of BCS based in Brussels - You work closely with the other BCS assistants based in Brussels and Antwerp
- You have a diploma in Secretarial Studies, Bachelor in Marketing / Communications, or similar and you have a few years of work experience in a similar position; - You have at least 3 years of experience in project assistance - You are fluent in French and Dutch with a good knowledge of English; - You have excellent working knowledge of Office software (Word, Excel, PowerPoint, Outlook, MS project,) - You will be based in our Brussels offices, with occasional trips to our offices in Namur and Antwerp (less than once a month); - You have good communication skills and you are able to build relationships with your professional contacts (employees, customers, suppliers) based on listening, availability, trust and sharing; - You are an initiative taker and implement targeted initiatives with a view to anticipating potential problems; - You are flexible in your working schedule; - You are open to acquire new skills; - You are discreet, precise and punctual. - You are a team player
- You will have the opportunity to be involved in a diversity of projects - You will be part of a dynamic team