A firm working on commercial real estate services and property investment strategies searches an office administrator.
As office administrator, you'll ensure smooth running of activities and operations on site to secure business efficiency
- You'll manage phone calls and correspondence (e-mail, letters, packages etc.), walk-in and website contact form inquiries from existing community members, prospective retailers, management, suppliers and other parties. - You'll handle retailer's requests, complaints and other concerns according to business-specific and procedures - You'll act as the personal assistant to the Shopping Center Manager - You'll be responsible for submitting timely reports and preparing presentations/proposals. You'll draft, format and print relevant documents - You'll support budgeting and bookkeeping procedures; assists in purchase orders and invoicing; handles expenses and billing cycles - You'll prepare meeting agendas, attend meetings and take meeting notes when requested - You'll assist in planning and arranging events, including organizing catering - You'll manages our reception area (in our offices at Docks Bruxsel) and look after visitors - We'll expect you to create and update records and databases with contacts, financial and other data; you'll maintain retail and other office files - You'll prepare and maintains records for team planning - You'll assist colleagues whenever necessary, i.e. collaborate with on-site maintenance and marketing team and external contractors to ensure that the business runs properly. - You'll interact with the management team and carry out their request, and manage their agendas/appointments
Smart - You'll hold a bachelor degree as management assistant, in office administration or similar. It would be a real plus if you have professional experience in a similar function. - You'll have fluent knowledge of Dutch, French and English, both written and spoken. We'll expect you to be familiar with office management procedures and basic accounting principles
IT-Literate - We'll expect you to have a good knowledge of all MS Office softwares.
Organised - You'll be a well-organised person, able to work being accurate, fast and efficient.
Open - You'll have a positive attitude and energizing nature. - You'll be aware that client-servicing and an outstanding communication is of uttermost importance. Most importantly, you'll want to work as part of a supportive and talented team.
Wat bieden wij?
- You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. - Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Bring your ambition and explore a world of possibility.