Floating Administrative Assistant/Receptionist (ENG/FR) 1160 Ouderghem
brussel 16
gepubliceerd op 8-6-2022
Administratief bediende (m/v)
tijdelijke opdracht
Groot- en detailhandel
Solliciteer voor deze job

Tempo Team is recruiting a Floating Administrative Assistant/Receptionist for one of its client located in 1160 Auderghem


As a Floating Administrative Assistant:

. Provide professional secretarial and administrative support by assisting colleagues with a wide variety of daily administrative needs including but not limited to meetings set up, sending meetings┬┐ invitations, take meeting notes, filing, uploading documents
on Extranet, photocopying, collating, etc;
. Maintain and update collective calendar and schedules related to meetings and appointments;
. Maintain meetings rooms, setup for meetings and video/phone conferences;
. Place food/catering orders and catering/meal set-up;
. Assist with all office supply needs and maintenance of office vendor relationships;
. Perform other administrative duties.

As a Receptionist & first point of contact for the Association:

. Coverage of reception area & floor
. Welcome members & visitors by greeting, welcoming, directing and announcing them appropriately;
. Coordinate front-desk activities mainly: answer incoming telephone calls, assist callers;
. Provide accurate information, take messages, provide information, and direct calls to staff members.
. Receive, sort and distribute daily mail/deliveries;
. Assist staff with outgoing mail prep, and various requests;
. Ensure reception area is tidy and presentable, with all necessary stationery and material;
. Order office supplies and keep inventory of stock.

Jouw aanbod

. Excellent/Professional knowledge of the English language is essential with a good knowledge of French;
. Administrative Assistant certification or equivalent;
. A minimum of 3-year professional experience in a senior secretarial role;
. Proven experience as a Receptionist, Front Office Representative or similar role;
. Strong IT skills, competent with all Microsoft packages
. Professional attitude and appearance;
. Solid verbal communication skills;
. Ability to be proactive when issues arise;
. Excellent organizational skills;
. Multitasking and time-management skills, with the ability to prioritize tasks;
. A customer-oriented approach is essential;

Wat bieden wij?

. A job opportunity in a multicultural working environment with widely varying contacts;
. An open-ended contract / full time basis;
. Attractive extra-legal benefits.

Solliciteer voor deze job
contact informatie
02-250 32 40
02-250 32 40
Brussel JC
De Brouckereplein 7
1000 BRUSSEL 1