Our client is the world's provider of senior-level executive search and leadership consulting services.
We are looking for a Executive Assistant. The Executive Assistant provides project and business administration support to the search team in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews and meetings, expense reporting, correspondence and file management. An integral part of an EA's role is problem-solving within the search execution and administrative process.
The Executive Assistant responsibilities include:
Responsible for the administration of the search process for all team search assignments. Formatting, editing, proofreading, preparing and transmitting client deliverables. Maintaining consultant calendar. Preparing travel itineraries for the consultant, client or candidate in any part of the search process. Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports. Creating and maintaining an efficient file management and follow-up system for all search processes. Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication. Consistently building strong relationships and good rapport with candidates and clients. Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading. Maintaining client, candidate and companywide confidentiality. Contributing to the team and office by providing reception relief and back-up assistance to other EAs. May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources
Perfectly fluent in French and in English (written and spoken), good Dutch knowledge strongly preferred. Bachelor level education required. At least five years of administrative experience in roles requiring strong project coordination. Demonstrate interest in the business and financial awareness. Proficient knowledge of all Microsoft Office products. Experience with proprietary database environments, would be considered as a plus. Excellent communication skills verbal, written and listening. Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications. Professional services experience strongly preferred.