We are looking for a project assistant for one of our client located in 1200 Brussels
Description de la fonction
For our Business Unit, we're looking for a department assistant. BESIX Environment is the company in charge of development and execution of process and electromechanical projects of any water, biogas, sludge recycling, heat networks, hydroelectric, green hydrogen amongst others.
The activities of the BESIX Environment teams are challenges from commercial, business development, tendering, execution, and follow-up of projects realization in the environment sector, mainly in Benelux and International.
The role of the Department assistant is to provide (mainly administrative) support to the entire teams (engineers & managers)
. He/She reports to the Head of Department/Project Manager . He/She would work on miscellaneous tasks such as: . Preparation of the price enquiry/prequalification files in coordination with the procurement engineer . Management of the structure of the offers (electronic and paper) . Management of sharepoints and coordination of data/files with partners/other departments . Compilation and finalization (electronic/paper) of the tender files . Management of the incoming/outgoing correspondences . Coordination of purchase orders and invoices . Launching and management of document control system . Compilation and organization of as-built files . General administrative assistance with departments within the company (insurances, QHSE, People, Engineering, etc.) . Preparation and execution of internal procedures . Collection and management of data, Masterfile, statistics and document numbering system on projects . Preparation and follow-up of internal/external audits . Reporting & external communication reports & articles
. Minimum 3 years of experience of project or administrative assistance to the director/manager. . Candidate shall be fluent in French or Dutch and English . Candidate should be very thorough and organized and be able to manage different tasks simultaneously in accordance with the priorities for the team . Candidate shall be strongly motivated to work for topics related to realization of projects in the environment sector. Any specific knowledge in this field is a plus. . Candidate shall be flexible and be able to reach targeted challenges working in team or individually
. We offer an inspiring job with a permanent contract . an attractive salary in line with industry standards.