Office Manager / facilities (ENG + DU or FR) 1000 Brussels
brussel 1
publié le 10-1-2022
Secrétaire (m/f)
type de job
temps plein
type contrat
jobs temporaires
Secteur des services
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Description de l'entreprise

We are recruiting an Office Manager Facilities for one of our client located in the center of Brussels.

Description de la fonction

- Providing a clear on-boarding process for all new staff in the office and off-boarding for leavers.
- Complying with Health and Safety standards. Completing weekly checks.
- Ensure the office standards are maintained to a high standard making a clean, safe and productive place to work and escalating as appropriate.
- Space management and floor checks. Checking the condition of all office decoration, equipment and facilities.
- Actioning any repairs or replacements in a prioritised and cost-effective way.
- Liaising with IT to confirm/require adequate equipment on site.
- Liaising with building management to maintain a safe and compliant working environment and any ad hoc requirements related to the offices.
- Ensuring that stocks of all stationery and print matter are maintained at all times. Ordering beverage, refreshments and general office consumables in an efficient and cost-effective way.
- Pro-actively ensuring suppliers are delivering a high quality service.
- Meeting suppliers on a regular basis and regularly reviewing quality of work against cost. Maintain accurate records of all supplier contracts and ensure we are negotiating the best price and service.
- Assisting the Head of Property as required in space management, office moves and refurbishments.
- Work with HR BP to ensure the safety of all colleagues in relation with the COVID & agree approach for office to keep colleagues safe at all times
- Processing facilities invoices to ensure the smooth payment of our suppliers and liaising with the Account Department for any invoices query.
- Supporting ad hoc activities linked to the reception for the Brussels office (welcoming visitors)
- Processing the operational activities related to the car fleet under the supervision of the Operational Manager
- Maintain office sickness and absence records. Confirming all absences in the offices on a daily basis and ensuring that these are logged in accordance with the HR guidelines.
- Non exhaustive list...

Tes atouts

- Planning and organisational skills
- Ability to engage and support all levels of colleague
- Ability to work under pressure
- Proven attention to detail
- Demonstrable initiative and drive
- Proven facilities experience
- Excellent Customer Services
- Word/Excel and PowerPoint to an intermediate level

- Qualifications :

- Prior experience of facilities/office management role
- Experience in car fleet is a plus

- Languages :

- English: fluent
- French or Dutch: good knowledge


We offer an exciting multi-month assignment. Duration currently not determined.

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informations de contact
Vanessa R et Martin 02/250.32.40
informations de l'agence
Brussel JC
De Brouckereplein 7
1000 BRUSSEL 1