We are recruiting an Office Manager Facilities for one of our client located in the center of Brussels.
Description de la fonction
- Providing a clear on-boarding process for all new staff in the office and off-boarding for leavers. - Complying with Health and Safety standards. Completing weekly checks. - Ensure the office standards are maintained to a high standard making a clean, safe and productive place to work and escalating as appropriate. - Space management and floor checks. Checking the condition of all office decoration, equipment and facilities. - Actioning any repairs or replacements in a prioritised and cost-effective way. - Liaising with IT to confirm/require adequate equipment on site. - Liaising with building management to maintain a safe and compliant working environment and any ad hoc requirements related to the offices. - Ensuring that stocks of all stationery and print matter are maintained at all times. Ordering beverage, refreshments and general office consumables in an efficient and cost-effective way. - Pro-actively ensuring suppliers are delivering a high quality service. - Meeting suppliers on a regular basis and regularly reviewing quality of work against cost. Maintain accurate records of all supplier contracts and ensure we are negotiating the best price and service. - Assisting the Head of Property as required in space management, office moves and refurbishments. - Work with HR BP to ensure the safety of all colleagues in relation with the COVID & agree approach for office to keep colleagues safe at all times - Processing facilities invoices to ensure the smooth payment of our suppliers and liaising with the Account Department for any invoices query. - Supporting ad hoc activities linked to the reception for the Brussels office (welcoming visitors) - Processing the operational activities related to the car fleet under the supervision of the Operational Manager - Maintain office sickness and absence records. Confirming all absences in the offices on a daily basis and ensuring that these are logged in accordance with the HR guidelines. - Non exhaustive list...
- Planning and organisational skills - Ability to engage and support all levels of colleague - Ability to work under pressure - Proven attention to detail - Demonstrable initiative and drive - Proven facilities experience - Excellent Customer Services - Word/Excel and PowerPoint to an intermediate level
- Qualifications :
- Prior experience of facilities/office management role - Experience in car fleet is a plus
- Languages :
- English: fluent - French or Dutch: good knowledge
We offer an exciting multi-month assignment. Duration currently not determined.