Tempo Team is recruiting a Floating Administrative Assistant/Receptionist for one of its client located in 1160 Auderghem
Description de la fonction
As a Floating Administrative Assistant:
. Provide professional secretarial and administrative support by assisting colleagues with a wide variety of daily administrative needs including but not limited to meetings set up, sending meetings¿ invitations, take meeting notes, filing, uploading documents on Extranet, photocopying, collating, etc; . Maintain and update collective calendar and schedules related to meetings and appointments; . Maintain meetings rooms, setup for meetings and video/phone conferences; . Place food/catering orders and catering/meal set-up; . Assist with all office supply needs and maintenance of office vendor relationships; . Perform other administrative duties.
As a Receptionist & first point of contact for the Association:
. Coverage of reception area & floor . Welcome members & visitors by greeting, welcoming, directing and announcing them appropriately; . Coordinate front-desk activities mainly: answer incoming telephone calls, assist callers; . Provide accurate information, take messages, provide information, and direct calls to staff members. . Receive, sort and distribute daily mail/deliveries; . Assist staff with outgoing mail prep, and various requests; . Ensure reception area is tidy and presentable, with all necessary stationery and material; . Order office supplies and keep inventory of stock.
. Excellent/Professional knowledge of the English language is essential with a good knowledge of French; . Administrative Assistant certification or equivalent; . A minimum of 3-year professional experience in a senior secretarial role; . Proven experience as a Receptionist, Front Office Representative or similar role; . Strong IT skills, competent with all Microsoft packages . Professional attitude and appearance; . Solid verbal communication skills; . Ability to be proactive when issues arise; . Excellent organizational skills; . Multitasking and time-management skills, with the ability to prioritize tasks; . A customer-oriented approach is essential;
. A job opportunity in a multicultural working environment with widely varying contacts; . An open-ended contract / full time basis; . Attractive extra-legal benefits.